Problem Statement
Problems
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During my role as an Architecture Assistant at Hyundai ENG America, we worked with over 100 contracting companies, managing predefined email formats for various situations. Each email type had different recipient and CC lists, and any project updates had to be manually communicated to all relevant parties, making the process time-consuming and inefficient.
To streamline workflow efficiency, a collaborative tool with automation features is needed to reduce time spent on repetitive tasks.
1. Why does inefficient communication occur?
To better understand the reasons behind inefficient communication,
I conducted interviews with four Document Controllers I work with at Hyundai ENG America.
2. How do you currently handle repetitive tasks?
When asked about their methods for managing repetitive tasks, respondents shared the following approaches
These repetitive workflows were a common pain point among all interviewees. This finding suggests that a snippet feature could significantly streamline their processes by reducing manual input and improving efficiency.
Based on key interview insights, we compared existing products and found that many users struggle with limited cross-platform compatibility and lack of collaboration features, despite these tools being used in team environments. Our product aims to fill these gaps and better meet user needs.
Teams struggle with inefficient communication, repetitive tasks, and scattered information, leading to wasted time and reduced productivity. A solution is needed to streamline note-taking, automate repetitive content, and enhance collaboration in a seamless, accessible way.
Main Dashboard Development Process
We removed the top menu bar to make all options visible directly on the main dashboard. The workspace is placed on the far left for easy selection and management. Team members are clearly displayed for quick recognition, and creating or deleting notes is made as simple as possible. We've also made grouping folders and notes user-friendly, so everything is easy to find at a glance.
A well-structured framework that organizes content intuitively, ensuring easy navigation, quick access to information, and a seamless user experience. Designed for effortless note creation and management.
Our design system uses Manrope for a modern and clean look, ensuring readability and accessibility. The primary color, #008AE6, reflects trust, professionalism, and innovation.
Through our development process, we have created a product that addresses the pain points of existing market solutions while meeting user needs. The following features help resolve the issues we identified.
Compatible with mobile, web, and iOS, allowing seamless work from any device.
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Real-time editing and commenting features make collaboration easier.
Seamlessly organize your workspace by moving notes and folders without restrictions.
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Easily enhance your notes by embedding files and links
for quick access to relevant resources.
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Collaborate effortlessly by leaving comments for teammates, and ensure flexibility with a detailed edit history to review or undo changes.
A cohesive and scalable system ensuring consistency, accessibility, and efficiency across all UI components. Designed for seamless user experience and effortless collaboration.
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